Preparation Steps

1- Basic Information

       The Sixth International Conference on New or Restored Democracies (ICNRD-6) will be held in the Conference Centreو near Doha's Sheraton Hotel, between Oct .29 – 1 Nov. 2006 as follows:

A- The Opening Session will be held at Al-Dafnah Hall on Sunday 29 Oct. 2006 at 19:00 pm evening. All participants from among Parliaments, representatives of Governments, and the Civil Society will take part in this session.

B- Representatives of governments will continue their activities at Al-Dafnah Hall # (1) and Al-Maha Hall of Sheraton Hotel on Monday and Tuesday 30-31 Oct. 2006, respectively.

C- Representatives of Parliaments will continue their activities at Al-Dafnah Hall (2) and Al-Ameeriyya Hall ,on Monday and Tuesday 30 and 31 0ct. 2006 at Al-Dafnah Hall (2) and Al-Ameriya Hall.

D- Representatives of Civil Society will continue their activities at Al-Majlis and Al-Rayyan Halls on Monday and Tuesday 30 and 31 0ct. 2006, respectively.

E- All participants and representatives will attend the final session that will be held at Al-Dafnah Hall on Wednesday, Nov. 1st, 2006, at 16:00 pm.

      The Conference Centre, which is attached to the Sheraton Hotel Complex, is situated at a distance of 5 km. from Doha City Centre.

      During the past two decades, Qatar has been noted for its offering first class hosting of international events, sports and cultural occasions, and cutting-edge conference-organization services and security, in addition to offering quality services in instant translation and documentation.

2- Arrival of Delegations and Guests

At Doha Airport:

Participating delegations will arrive at the airport on 28/29 October 2006 through the following halls:

             - Ministerial Hall,

            - V.I.P. Hall,

           - Public Hall

- Civil escorts and representatives of the Protocol Department at the Ministry of Foreign Affairs will receive all members of the official delegations: representatives of governments, parliaments, and civil society, journalists, academies, etc, … at the specified halls of Doha International Airport.

  Special desks and arrangements have been made in order to ease formalities and procedures of checking passports, customs and luggage delivery. Embassies of the U.N.'s state-members that have diplomatic missions in Doha are required to inform the National Organizing Committee of the Conference of the names of officials designate??/ To follow up related affairs in order to ease the process of issuing airport entrance permits to help delegations.

   In order to provide all those states that have no embassies at Doha with the required support, the State of Qatar has trained a special working team for this effect.

  Furthermore, there will be an official Protocol desk in order to take care of participants' inquiries and needs before, during and after the Conference.

3- Luggage.

A special committee consisting of representatives of customs and other governmental establishments will work together along with representatives of the Diplomatic Missions of the participating states who are working in Qatar in order to facilitate the process of luggage delivery.

The committee will also help the official delegations of the U.N. state members which have no embassies in Qatar.

4- Tourist Data.

  There will be a special office for Qatar Tourism Authority on the location of conferences and mass media in order to furnish the participants with any required piece of information on tourism.

  The Hotels which are assigned for the Conference will advertise the names of the nearest shopping centers that are open from 10 a.m. to 10 p.m.

  Those hotels will render the best services to their guests of the ICNRD-6 participating delegations, such as restaurants, cafés and other available facilities.

5- Facilities at Conference Halls

The halls of the conference are to be furnished with state of the arts technology facilities such as computers, internet access, printers, faxes, telephones, photocopiers and other required equipment.

6- Working Languages at the conference.

Arabic, English, French and Spanish languages will be used at the conference since they are the working languages at the U.N.
Interpretation and translation services will be available during the sessions of the conference. All required facilities and necessary equipment could be provided to the delegations’ accompanying translators and interpreters in the main halls (Al Dafna Hall, Dafna 1, Dafna 2, and Al Majlis Hall).

 *** Special desks and arrangements have been made in order to ease formalities and procedures of checking passports, customs and luggage delivery. In order to to help delegations, Embassies of the U.N.'s State-members that have diplomatic missions in Doha are required to inform the National Organizing Committee of the Conference of the names of the officials designated by their embassies to follow up related affairs, in order to ease the process of issuing airport entrance permits .